1 INTRODUCTION

1.1 Welcome to our website, www.ruderfinn.co.uk (the “Website“). The Website is provided by Ruder Finn UK Ltd of The Salisbury, 29 Finsbury Circus, London EC2M 7AQ. (“Ruder Finn“, “us“, “we” or “our” for short). “you” and “your” means you as the user of our Website.

1.2 We have set the terms under which we are providing you with access to our Website. These include the terms and conditions that govern:

(a) your use of our Website;

(b) your rights to link to our Website;

(c) how we will use and protect information about you

Collectively these documents are termed as the “Terms of Use

1.3 We may change our Terms of Use from time to time. The revised Terms of Use will be available via the Website. You should check the Terms of Use regularly to ensure that you are happy with any changes. You will be deemed to have accepted any changes to the Terms of Use after you have been notified of the changes on our Website home page and you continue to access or use the Website.

 

GENERAL

2 USE OF THIS WEBSITE

2.1 These Terms of Use set out how you may use our Website. By accessing the Website, you agree to these Terms of Use.

2.2 If you do not agree to these Terms of Use, you should not use the Website. You should read all the Terms of Use prior to using the Website. You should also save and/or print out a copy of these Terms of Use for future reference.

 

3 ACCESSING OUR WEBSITE

3.1 Access to our Website is permitted on a temporary basis. We update our website regularly and so may change the content at any time without notice to you. We reserve the right to withdraw, vary or suspend the service at any time without notice.

3.2 You are responsible for making all arrangements necessary to access this Website. You are also responsible for ensuring that all persons accessing our Website through your internet connection are aware of these Terms of Use.

3.3 Contact forms and email links – Should you choose to contact us using the contact form on our Contact us page, none of the data that you supply will be stored by this website or passed to / be processed by any of the third party data processors. Instead the data will be collated into an email and sent to us over the Simple Mail Transfer Protocol (SMTP). Our SMTP servers are protected by TLS (sometimes known as SSL) meaning that the email content is encrypted using SHA-2, 256-bit cryptography before being sent across the internet. The email content is then decrypted by our local computers and devices.

 

4 RELIANCE ON INFORMATION POSTED

4.1 Materials posted on our Website are not intended as advice and should not be relied upon as such. We therefore disclaim all liability and responsibility arising from any reliance placed on such information to the fullest extent permissible by local law.

 

5 INTELLECTUAL PROPERTY

5.1 You may access, view and print out one copy of this Website and all information, images, and other content displayed on the Website (“Materials“) strictly in accordance with these Terms of Use.

5.2 You may only view, print out, use, quote from and cite the Website and the Materials for your own personal, non-commercial use and on the condition that you give appropriate acknowledgement to Ruder Finn. We expressly reserve all intellectual property rights in and to the Website and the Materials and your use of the Website and Materials is subject to the following restrictions. You must not:

(a) remove any copyright or other proprietary notices contained in the Materials;

(b) use any Materials from the Website in any manner that may infringe any copyright, intellectual property right or proprietary right of us or any third parties; or

(c) reproduce, modify, display, perform, publish, distribute, disseminate, broadcast, frame, communicate to the public or circulate to any third party or exploit this Website and/or the Materials for any commercial purpose, without our prior written consent.

 

6 TRADE MARKS

6.1 We expressly reserve all rights in and to the www.ruderfinn.co.uk domain name and all related domains and sub-domains, the name “Ruder Finn”, our logo device, service marks, trading names and/or trade marks. Other trade marks, products and company names mentioned on the Website may be trademarks of their respective owners or licensors and the rights in such marks are reserved to their respective owners or licensors.

 

7 LINKING TO OUR WEBSITE

7.1 You may link to any page of the Website, for non commercial purposes provided that you do so in a way that is fair and legal and which does not damage our reputation or take advantage of it. For the avoidance of doubt, the linking site must not contain any adult or illegal material or any material that is offensive, harassing or otherwise objectionable.

7.2 You must not link to our Website in such a way as to suggest any form of association, approval or endorsement on our part where none exists. You must not remove or obscure by framing or otherwise, advertisements, any copyright notice, or other information published on the Website. Our Website must not be framed on any other site.

7.3 We reserve the right to withdraw linking permission at any time and without notice.

 

8 THIRD PARTY SITES

8.1 Our Website and/or the Materials may contain links to third party websites. If you decide to visit any third party site, you do so at your own risk. We are not responsible for the content, accuracy or opinions expressed in such websites. Links do not imply that we are, or our Website is, affiliated to or associated with such sites.

8.2 Your browsing and interaction on any other website, including websites which have a link to our Website, is subject to that website’s own rules and policies. Please read those rules and policies before proceeding.

8.3 Our communications with you may contain information sourced from third party websites. Material from a third party site will be clearly marked and a link to the source website will be provided. We accept no responsibility or liability for any material supplied by or contained on any third party website which is linked from our communications with you, or any use of personal data by such a third party.

8.4 The inclusion of any link in our communications with you does not imply endorsement by us of the linked site. If you decide to access linked third party websites, you do so at your own risk.

8.5 Please remember that when you use a link to go from our Website to another website, these Terms of Use including our Privacy & Cookies Policy is no longer in effect. Your browsing and interaction on any other website, including websites which are linked to ours is subject to that website’s own rules and policies.

 

9 INFORMATION ON THE WEBSITE

9.1 Views and opinions expressed in content submitted by users of the Website are those of the individual submitting the material, not those of Ruder Finn and Ruder Finn accepts no responsibility for the content of such posts.

9.2 If you find any content on the Website to be in any way offensive, obscene, defamatory, racist, harmful, inaccurate, unlawful, illegal or deceptive in any way, please notify us by emailing us at webenquiries@ruderfinn.co.uk using the subject heading “Offensive Content”.

9.3 On receipt of your complaint we may remove or block access to the content complained of and will investigate whether the content breaches our Acceptable Use Policy.

10 OUR LIABILITY

10.1 To the fullest extent permissible by law, we exclude and disclaim all warranties, terms, conditions and representations that might otherwise be implied by law in relation to this Website. In particular we do not represent or warrant that the Website will be error-free, free of viruses or other harmful components, or that defects will be corrected. You must take your own precautions in this respect.

10.2 We do not accept liability for any failure to maintain the Website and/or late or failed delivery of any Materials including but not limited to delivery of Blog updates.

10.3 We shall not be liable, under these Terms of Use for any indirect, special, incidental or consequential damages or otherwise, even if advised of the possibility of such damages.

10.4 The Materials may contain inaccuracies and typographical errors. We do not warrant the accuracy or completeness of the Materials.

10.5 We shall not be liable for any loss caused as a result of your actions or inactions based on the Materials available on this Website. However, nothing in these Terms of Use shall affect your statutory rights, and nothing in these Terms of Use shall exclude our liability for:

(a) death or personal injury arising through negligence;

(b) fraudulent misrepresentation; and/or

(c) anything else that cannot be excluded or limited by us under English law.

 

11 SERVICED COUNTRIES

11.1 This website is provided for users in the United Kingdom only. Whilst access may be possible from outside the UK, this website is not intended for such use and such users access the website at their own risk.

 

12 LEGAL COMPLIANCE AND APPLICABLE LAW

12.1 The English Courts will have exclusive jurisdiction over any claim arising from or related to a visit to this Website. English Law will apply to these terms and conditions.

 

PRIVACY & COOKIES POLICY

13 PRIVACY AND YOUR PERSONAL DATA

13.1 Ruder Finn is committed to protecting the privacy of our users. This Privacy & Cookies Policy is intended to inform you how we gather, define, and utilise your Information or Career Information (as defined below).

13.2 We do not and will not sell any of your data to any third party. This policy is intended to assist you in making informed decisions when using our Website and our products and services. Please take a minute to read and understand the policy.

 

14 WHAT INFORMATION DO WE COLLECT AND WHY?

14.2 We collect or obtain information about you when you provide it to us for example by contacting us or completing a website form.   Occasionally we obtain information from our clients or from third parties such as mailing list providers.

14.2 We use your Information in the following to contact you in accordance with your authorisation as expressed, for administrative and business purposes, to fulfil our contractual obligations, to analyse your use of our website, and in connection with our legal rights and obligations.

14.3 All your Information and Career Information is held and used in accordance with the GDPR where applicable. If you want to know what Information we collect and hold about you, please write to us at: GDPR@ruderfinn.co.uk.

14.4 The data controller of your Information for the purposes of GDPR is Ruder Finn UK Limited a company registered under number 2556531 in England and Wales, whose registered office is at The Salisbury, 29 Finsbury Circus, London EC2M 7AQ and shall ensure that your Information is processed and held in accordance with the Act.

 

15 WHAT INFORMATION DO WE COLLECT FROM JOB APPLICANTS?

15.1 If you use the Careers section of our Website to make an enquiry about job opportunities with our UK company, Ruder Finn UK Limited we may gather personal information that you provide to us via your CV and covering letter.

15.2 We collect this information for the purpose of considering you for suitable employment vacancies, communicating with you during the selection process and potentially for retention in the form of a talent pool database.

15.3 The legal basis for our processing your information is the pursuit of our Legitimate Interests which are seeking job applicants in order to further the interests of our organisation.

15.4 We will not process the information you share for job applications for any other purpose.

15.5 We will not share or disclose the personal data you submit for job application purposes with anyone else.

15.6 The data we gather may include:

(a) name

(b) address and postcode;

(c) telephone number;

(d) email address

(e) education/work history

(f) nationality and eligibility to work in the UK

(together, the “Career Information“).

15.7 Some of the Career Information collected may be classed as sensitive personal information. We will only collect and process sensitive personal data in so far as it is necessary to ensure that we conform with legal requirements for example under equality of opportunity laws and to monitor our success in reaching out to a diverse prospective workforce. In order to fulfil our obligations we require your explicit consent to be able to process sensitive personal data. When sending in your CV and job application to Ruder Finn UK via the recruitment part of this site, we ask you to acknowledge that you have read and agreed to our privacy policy and terms and conditions and you give us your consent to process your data

15.8 We will use the Career Information that you provide to us to assist in our recruitment process. It is our standard practice to retain Career Information for all applicants for 12 months following submission, or for longer in the case of a successful application, where Career Information will be retained in accordance with our standard employment procedures.

15.9 Ruder Finn UK Limited is the data controller of your Career Information and will ensure that it is processed and held in accordance with the GDPR.

 

16 COOKIES

16.1 Similar to other commercial websites, our Website uses a standard technology called “cookies” and web server logs to collect information about how our Website is being used.

16.2 Cookies, in conjunction with our web server’s log files, allow us to calculate the aggregate number of people visiting our Website and work out which parts of the Website are most popular. This helps us to constantly improve our Website and better serve our users.

16.3 Cookies do not allow us to gather any Information about you and we do not generally store any of your Information in cookies.

16.4 We use ‘session’ cookies which enable you to carry information across pages of the Website and avoid having to re-enter information. Session cookies enable us to compile statistics that help us to understand how the Website is being used and to improve its structure. We also use ‘persistent’ cookies which remain in the cookies file of your browser for longer and help us to recognise you as a unique visitor to the Website, tailoring the content of certain areas of the Website to offer you content that match your preferred interests. This explains what we use and how it works: http://code.google.com/apis/analytics/docs/concepts/gaConceptsCookies.html

16.5 You can refuse to accept cookies by activating the setting on your browser, which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of the Website.

17 SECURITY

17.1 We maintain the highest standards of security, however the transmission of information via the internet is not completely secure. Any transmission is at your own risk. Once we have received your Information, we will use strict procedures and security features to prevent unauthorised access.

 

18 YOUR RIGHTS
18.1 You have a number of rights in respect of your personal data.  A summary of these rights follows, however, some are complex and not all details have been included here.  You should read the relevant laws and guidance for a full explanation of your rights. You can exercise any of your rights in relation to your personal data by emailing us at GDPR@ruderfinn.co.uk.

You have the right:

(a) to access your information and to receive information about its use

(b) to have your information corrected and/or completed

(c) to have your information deleted

(d) to restrict the use of your information

(e) to receive your information in a portable format

(f) to object to the use of your information

(g) to withdraw your consent to the use of your information

(h)to complain to a supervisory authority

 

19 HOW CAN YOU ACCESS AND CORRECT YOUR INFORMATION?

19.1 You may request access to all your Information that we collect online and maintain in our database by emailing GDPR@ruderfinn.co.uk

20 DATA PROTECTION OFFICER
20.1As a company we do not have a data protection officer, but we do have staff trained to help with data protection queries.  If you have any concerns or questions about how we protect your privacy please contact us at GDPR@ruderfinn.co.uk.

 

21 CONTACT US
21.1 If you have any concerns or queries about material which appears on our Website or if you have questions about your use of this Website or these Terms of Use please email us webenquiries@ruderfinn.co.uk

21.2 If you have any suggestions for improvements or additions that you would like to see on the Website please email us webenquiries@ruderfinn.co.uk.

21.3 Our postal address for correspondence is Ruder Finn UK Limited, The Salisbury, 29 Finsbury Circus, London EC2M 7AQ.