Online Terms of Use

1 INTRODUCTION

1.1 Welcome to our website, www.ruderfinn.co.uk (the “Website“) which includes our affiliated Dot Comms and Dot Org blog sites (the “Blogs“). The Website is provided by Ruder Finn UK Ltd of 1 Bedford Street, London, WC2E 9HG (“Ruder Finn“, “us“, “we” or “our” for short). “you” and “your” means you as the user of our Website.

1.2 We have set the terms under which we are providing you with access to our Website. These include the terms and conditions that govern:

(a) your use of our Website;

(b) your rights to link to our Website;

(c) how we will use and protect information about you (our “Privacy & Cookies Policy“) and

(d) your obligations when uploading comments to our Website (our “Acceptable Use Policy“)

Collectively these documents are termed as the “Terms of Use

1.3 We may change our Terms of Use from time to time. The revised Terms of Use will be available via the Website. You should check the Terms of Use regularly to ensure that you are happy with any changes. You will be deemed to have accepted any changes to the Terms of Use after you have been notified of the changes on our Website home page and you continue to access or use the Website.

A. GENERAL

2 USE OF THIS WEBSITE

2.1 These Terms of Use set out how you may use our Website. By accessing the Website, you agree to these Terms of Use.

2.2 If you do not agree to these Terms of Use, you should not use the Website. You should read all the Terms of Use prior to using the Website. You should also save and/or print out a copy of these Terms of Use for future reference.

3 ACCESSING OUR WEBSITE

3.1 Access to our Website is permitted on a temporary basis. We update our website regularly and so may change the content at any time without notice to you. We reserve the right to withdraw, vary or suspend the service at any time without notice.

3.2 You are responsible for making all arrangements necessary to access this Website. You are also responsible for ensuring that all persons accessing our Website through your internet connection are aware of these Terms of Use.

4 RELIANCE ON INFORMATION POSTED

4.1 Materials posted on our Website are not intended as advice and should not be relied upon as such. We therefore disclaim all liability and responsibility arising from any reliance placed on such information to the fullest extent permissible by local law.

5 INTELLECTUAL PROPERTY

5.1 You may access, view and print out one copy of this Website and all information, images, and other content displayed on the Website (“Materials“) strictly in accordance with these Terms of Use.

5.2 You may only view, print out, use, quote from and cite the Website and the Materials for your own personal, non-commercial use and on the condition that you give appropriate acknowledgement to Ruder Finn. We expressly reserve all intellectual property rights in and to the Website and the Materials and your use of the Website and Materials is subject to the following restrictions. You must not:

(a) remove any copyright or other proprietary notices contained in the Materials;

(b) use any Materials from the Website in any manner that may infringe any copyright, intellectual property right or proprietary right of us or any third parties; or

(c) reproduce, modify, display, perform, publish, distribute, disseminate, broadcast, frame, communicate to the public or circulate to any third party or exploit this Website and/or the Materials for any commercial purpose, without our prior written consent.

6 TRADE MARKS

6.1 We expressly reserve all rights in and to the www.ruderfinn.co.uk domain name and all related domains and sub-domains, the name “Ruder Finn”, our logo device, service marks, trading names and/or trade marks. Other trade marks, products and company names mentioned on the Website may be trademarks of their respective owners or licensors and the rights in such marks are reserved to their respective owners or licensors.

7 LINKING TO OUR WEBSITE

7.1 You may link to any page of the Website, for non commercial purposes provided that you do so in a way that is fair and legal and which does not damage our reputation or take advantage of it. For the avoidance of doubt, the linking site must not contain any adult or illegal material or any material that is offensive, harassing or otherwise objectionable.

7.2 You must not link to our Website in such a way as to suggest any form of association, approval or endorsement on our part where none exists. You must not remove or obscure by framing or otherwise, advertisements, any copyright notice, or other information published on the Website. Our Website must not be framed on any other site.

7.3 If you would like to link to our site for commercial purposes or any purpose not included above, please contact mail@ruderfinn.co.uk

7.4 We reserve the right to withdraw linking permission at any time and without notice.

8 PRIVACY, YOUR PERSONAL DATA AND COOKIES

8.1 The privacy of your personal data is important to us. Please see our Privacy & Cookies Policy for details of how we will process your personal data and use cookies.

9 THIRD PARTY SITES

9.1 Our Website and/or the Materials may contain links to third party websites. If you decide to visit any third party site, you do so at your own risk. We are not responsible for the content, accuracy or opinions expressed in such websites. Links do not imply that we are, or our Website is, affiliated to or associated with such sites.

9.2 Your browsing and interaction on any other website, including websites which have a link to our Website, is subject to that website’s own rules and policies. Please read those rules and policies before proceeding.

9.3 Our communications with you may contain information sourced from third party websites. Material from a third party site will be clearly marked and a link to the source website will be provided. We accept no responsibility or liability for any material supplied by or contained on any third party website which is linked from our communications with you, or any use of personal data by such a third party.

9.4 The inclusion of any link in our communications with you does not imply endorsement by us of the linked site. If you decide to access linked third party websites, you do so at your own risk.

9.5 Please remember that when you use a link to go from our Website to another website, these Terms of Use including our Privacy & Cookies Policy is no longer in effect. Your browsing and interaction on any other website, including websites which are linked to ours is subject to that website’s own rules and policies.

10 INFORMATION ON THE WEBSITE

10.1 Views and opinions expressed in content submitted by users of the Website are those of the individual submitting the material, not those of Ruder Finn and Ruder Finn accepts no responsibility for the content of such posts.

10.2 If you find any content on the Website to be in any way offensive, obscene, defamatory, racist, harmful, inaccurate, unlawful, illegal or deceptive in any way, please notify us by emailing us at mail@ruderfinn.co.uk using the subject heading “Offensive Content”.

10.3 On receipt of your complaint we may remove or block access to the content complained of and will investigate whether the content breaches our Acceptable Use Policy.

11 OUR LIABILITY

11.1 To the fullest extent permissible by law, we exclude and disclaim all warranties, terms, conditions and representations that might otherwise be implied by law in relation to this Website. In particular we do not represent or warrant that the Website will be error-free, free of viruses or other harmful components, or that defects will be corrected. You must take your own precautions in this respect.

11.2 We do not accept liability for any failure to maintain the Website and/or late or failed delivery of any Materials including but not limited to delivery of Blog updates.

11.3 We shall not be liable, under these Terms of Use for any indirect, special, incidental or consequential damages or otherwise, even if advised of the possibility of such damages.

11.4 The Materials may contain inaccuracies and typographical errors. We do not warrant the accuracy or completeness of the Materials.

11.5 We shall not be liable for any loss caused as a result of your actions or inactions based on the Materials available on this Website. However, nothing in these Terms of Use shall affect your statutory rights, and nothing in these Terms of Use shall exclude our liability for:

(a) death or personal injury arising through negligence;

(b) fraudulent misrepresentation; and/or

(c) anything else that cannot be excluded or limited by us under English law.

12 SERVICED COUNTRIES

12.1 This website is provided for users in the United Kingdom only. Whilst access may be possible from outside the UK, this website is not intended for such use and such users access the website at their own risk.

13 LEGAL COMPLIANCE AND APPLICABLE LAW

13.1 The English Courts will have exclusive jurisdiction over any claim arising from or related to a visit to this Website. English Law will apply to these terms and conditions.

B. PRIVACY & COOKIES POLICY

14 PRIVACY AND YOUR PERSONAL DATA

14.1 Ruder Finn is committed to protecting the privacy of our users. This Privacy & Cookies Policy is intended to inform you how we gather, define, and utilise your Information or Career Information (as defined below). This policy is intended to assist you in making informed decisions when using our Website and our products and services. Please take a minute to read and understand the policy.

15 WHAT INFORMATION DO WE COLLECT AND WHY?

15.1 All your Information and Career Information shall be held and used in accordance with the Data Protection Act 1998 (the “Act“) where applicable. If you want to know what Information we collect and hold about you, please write to us at: mail@ruderfinn.co.uk

15.2 When you visit our Website you may provide us with your user name; email address; and IP address (together, the “Information“). You may provide us with this Information in a number of ways:

(a) by supplying us with the Information, as listed above, on an individual basis when posting comments in the Blogs section of the Website or subscribing to receive updates from us. In addition, if you choose to correspond with us by email, we may retain the content of your email messages together with your email address and our responses; and

(b) any preferences and areas of interest as advised by you on subscribing to our online services; and

15.3 We may collect information about your computer, including where available your IP address, operating system and browser type and the geographical location of your computer, for system administration and to report aggregate information to our advertisers. This is statistical data about browsing actions and patterns and does not identify you as an individual.

15.4 The data controller of your Information for the purposes of the Act is Ruder Finn UK Limited a company registered under number 2556531 in England and Wales, whose registered office is at 1 Bedford Street, London WC2E 9HG, VAT number GB 778 7949 37 shall ensure that your Information is processed and held in accordance with the Act.

15.5 We use your Information in the following ways:

(a) to ensure that content from our Website is presented in the most effective manner for you and your computer;

(b) to notify you about any changes to our service;

(c) to contact you in accordance with your authorisation as expressed when you subscribe to our Blogs or any other online service or correspond with us.

15.6 We do not disclose information about identifiable individuals to our advertisers, but we may provide them with aggregate information about our users (for example we may inform them that 500 people in the Manchester area have clicked on their advertisement on any given day).

15.7 We may disclose your Information to any member of our group, which means our subsidiaries and subsidiary undertakings, as defined in sections 1159 and 1162 of the Companies Act 2006.

15.8 In limited circumstances we may pass your Information to other third party organisations:

(a) if we buy or sell any business or assets in which case we may disclose your Information to the seller or buyer of such business or assets;

(b) if we are under a duty to disclose or share your Information to comply with any legal obligation or in order to enforce or apply our terms and conditions and other agreements or protect the rights, property, or safety of our customers, or others. This includes exchanging information with other companies and organisations for fraud protection and credit risk reduction; and

(c) with your consent (for example when you subscribe to receive updates from our Blogs).

15.9 Please note that by posting any Information in any publicly accessible area of the Website such as the Forums, such Information may be viewed and collected by third parties over which we have no control. We are not responsible for the use of Information by such third parties. Please therefore exercise all due care and consideration before disclosing any Information that will be accessible on public areas. We strongly recommend you keep postings anonymous and avoid disclosing Information that may be used to identify you.

16 WHAT ADDITIONAL INFORMATION DO WE COLLECT FROM JOB APPLICANTS?

16.1 If you use the Careers section of our Website to make an enquiry about job opportunities with our UK company, Ruder Finn UK Limited we will also gather personal information that you provide to us via your CV and covering letter or which may include:

(a) name

(b) gender;

(c) age;

(d) address and postcode;

(e) telephone number;

(f) mobile number;

(g) email address

(h) education/work history

(i) nationality and eligibility to work in the UK

(j) health condition, disability or requirement for reasonable adjustments

(together, the “Career Information“).

16.2 Some of the Career Information identified above is classed as sensitive personal information for the purposes of the Act. We will only collect and process sensitive personal data in so far as it is necessary to ensure that we conform with legal requirements for example under equality of opportunity laws and to monitor our success in reaching out to a diverse prospective workforce. In order to fulfil our obligations under the Act we require your explicit consent to be able to process sensitive personal data. By sending in your CV and job application to Ruder Finn UK via the recruitment part of this site, you acknowledge that you have read and agreed to our privacy policy and terms and conditions and you give us your consent to process your data

16.3 We will use the Career Information that you provide to us to assist in our recruitment process. It is our standard practice to retain Career Information for all applicants for 12 months following submission, or for longer in the case of a successful application, where Career Information will be retained in accordance with our standard employment procedures.

16.4 Ruder Finn UK Limited is the data controller of your Career Information for the purposes of the Act and will ensure that your Career Information is processed and held in accordance with the Act.

17 COOKIES

17.1 Similar to other commercial websites, our Website uses a standard technology called “cookies” and web server logs to collect information about how our Website is being used.

17.2 Cookies, in conjunction with our web server’s log files, allow us to calculate the aggregate number of people visiting our Website and work out which parts of the Website are most popular. This helps us to constantly improve our Website and better serve our users.

17.3 Cookies do not allow us to gather any Information about you and we do not generally store any of your Information in cookies.

17.4 We use ‘session’ cookies which enable you to carry information across pages of the Website and avoid having to re-enter information. Session cookies enable us to compile statistics that help us to understand how the Website is being used and to improve its structure. We also use ‘persistent’ cookies which remain in the cookies file of your browser for longer and help us to recognise you as a unique visitor to the Website, tailoring the content of certain areas of the Website to offer you content that match your preferred interests. This explains what we use and how it works: http://code.google.com/apis/analytics/docs/concepts/gaConceptsCookies.html

17.5 You can refuse to accept cookies by activating the setting on your browser, which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of the Website.

17.6 Please note that our advertisers may also use cookies, over which we have no control.

18 HOW CAN YOU ACCESS AND CORRECT YOUR INFORMATION?

18.1 You may request access to all your Information that we collect online and maintain in our database by emailing mail@ruderfinn.co.uk Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

19 YOUR CONSENT

19.1 By using our Website you consent to our collection and use of your Information as described in this Privacy Policy. If we change our privacy policies and procedures, we will post those changes on our Website to keep you aware of what Information we collect, how we use it and under what circumstances we may disclose it.

20 WHERE WE STORE YOUR INFORMATION

20.1 The Information that we collect from you (as distinct from your Career Information) may be transferred to and stored at a destination outside the European Economic Area. Your Information may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, managing subscription services and analysing statistical data about browsing actions and patterns. By submitting Your Information, You agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that Your Information is treated securely and in accordance with this Privacy Policy.

21 SECURITY

21.1 We maintain the highest standards of security, however the transmission of information via the internet is not completely secure. Any transmission is at your own risk. Once we have received your Information, we will use strict procedures and security features to prevent unauthorised access.

C. ACCEPTABLE USE POLICY

22 CREATING A USER PROFILE

22.1 You are invited to post comments onto our Blogs, subject to your agreement to adhere to our Terms of Use. In order to access the Blogs, you will be required to provide a username and email address for the purposes of creating a User Profile. Any comments posted by you will be attributed to the username you provide; however, we will not publish your email address on the Website. Any information that you provide to us for the purposes of creating a User Profile will be held as personal data in accordance with our Privacy and Cookies Policy.

22.2 Visitors to our Website will be able to post comments to our Blogs on the basis that:

(a) the User Profile that you create is personal to you and shall not be used by anyone else to post comments to the Blogs;

(b) you do not maliciously create additional User Profiles for the purpose of abusing the functionality of the site, or other users; nor seek to pass yourself off as another user or Ruder Finn;

(c) you confirm you have read and understood the Website Terms of Use

22.3 Ruder Finn reserves the right to refuse to publish your comments if you do not adhere to our Terms of Use. We shall not be liable for any loss or damages whatsoever arising from such decision to refuse to publish your submissions.

23 YOUR CONTENT

23.1 You agree to use the Website in accordance with the following rules. All content submitted by you, including, but not limited to, your name, biographical information and all other names, likenesses, graphics, logos, marks, text, images, photographs, and all other information and material shall be called “Your Content” for short.

23.2 You grant to Ruder Finn and its subsidiaries a non-exclusive, perpetual, irrevocable, transferable, royalty-free license (including full rights to sub-license) to use Your Content (including, without limit, the right to adapt, alter, amend or change Your Content) in any media throughout the world without restriction, and you warrant that any material you submit is your own work or that you have obtained all necessary rights and permissions of the relevant owner and that you have all relevant rights in Your Content to enable you to grant the rights in this clause.

23.3 You hereby unconditionally and irrevocably waive and agree not to assert any and all moral rights and any other similar rights and all right of publicity and privacy in any country in the world in connection with our exploitation of the rights in Your Content granted hereunder, to the maximum extent permissible by law.

23.4 Publication of Your Content will be at our sole discretion and we are entitled to make additions or deletions to any such material prior to publication, after publication or to refuse publication.

23.5 You undertake to us that Your Content or its use in accordance with these Terms of Use shall not:

(a) infringe copyrights or database rights, trademarks, rights of privacy, publicity or other intellectual property or other rights of any other person or entity;

(b) contain any material which is defamatory of any other person;

(c) contain any material which is obscene, discriminatory or offensive or be otherwise be likely to harass, upset, embarrass or alarm any other person;

(d) contain misleading or deceptive statements or omissions or misrepresent your identity or affiliation with any person;

(e) contain any unsolicited or unauthorised advertising, promotional materials, junk mail, spam, chain letters, pyramid schemes or other forms of solicitation or advertisement commercial or otherwise;

(f) contain any malicious code, such as viruses, worms, Trojan horses or other potentially harmful programs or material; or

(g) violate any applicable law, statute, ordinance, rule or regulation.

23.6 If Your Content contains any material that is not owned by or licensed to you and/or which is subject to third party rights, you are responsible for obtaining, prior to submission of Your Content, all releases, consents and/or licenses necessary to permit use and exploitation of Your Content by us in accordance with these Terms of Use without additional compensation.

23.7 Whenever you submit Your Content to the Website, Your Content must comply with our Content Standards. If you do not comply with our Content Standards, we reserve the right to suspend you from using the Website without notice.

24 USE OF YOUR CONTENT

24.1 Ruder Finn has elected to moderate the content on this Website and we will use our reasonable endeavours to ensure that published information adheres to our Content Standards. We reserve the right to reject, block, suspend or remove Your Content at any time and in our sole discretion. We in no way guarantee that Your Content or any part of it will be displayed on the Website.

25 INDEMNITY

25.1 You agree to compensate us and our respective directors, officers, employees, and applicable third parties in full from and against all third party claims, liabilities, losses and expenses (including reasonable legal fees) suffered by such persons arising out of, or related to or which may arise from Your Content and/or any breach by you of any term of these Terms of Use.

26 CONTACT US

26.1 If you have any concerns or queries about material which appears on our Website or if you have questions about your use of this Website or these Terms of Use please email us mail@ruderfinn.co.uk

26.2 If you have any suggestions for improvements or additions that you would like to see on the Website please email us mail@ruderfinn.co.uk.

26.3 Our postal address for correspondence is Ruder Finn UK Limited, 1 Bedford Street, London, WC2E 9HG.